Volunteer Job Descriptions
Concessions Assistance - Help the Concession Lead with the sales and maintenance of food and drinks. Must assist with both the setup (1 hour prior to start of meet) and takedown of the concession area.
Console Operator - Operates the Dolphin Wireless Console and imports time into the Meet Manager Software. Must be trained and certified by WHALe.
Head Timer - Supervises the Timers. Responsible for assembling the group; assigning them to lanes; distributing and collecting the watches, pencils and clipboards; and conducting the "Timer's Briefing." Coordinates with the Timing Judge and Referee to make sure Timers are doing their jobs. Starts two watches for every race and uses them to replace malfunctioning watches on the lanes. For each heat, capture time for heat winner; additional time is recorded on lane's timing sheet.
Hospitality - Responsible for delivering water to meet officials, coaches, lifeguards, etc. approximately every 30 minutes depending on the weather. You will also monitor all trash receptacles and remove as needed, including the restrooms.
Meet Preparation - Responsible for setting up all equipment required to run the meet. This includes, but not limited to, tables, chairs, benches & the pool lanes for home meets. Prepping for an away meet will require a vehicle large enough to transport tents. Must be able to carry/lift heavy weight.
Meet Cleanup - Responsible for tearing down and storing all equipment required to run the meet. This includes, but not limited to tables, chairs, benches & the pool lanes for home meets. Return pool area to community set-up. Remove all trash bins to the street. Must be able to carry/lift heavy weight. Transport tents back to home pool after away meets.
Parking Lot Attendant - This job starts 2 hours before the meet is scheduled to start. The Parking Lot Attendant helps swimmer’s park appropriately and legally, keeping local neighbors and businesses happy. The pool parking lot is not open for public parking, and parents will NOT be allowed to enter the parking lot to drop off their swimmers. In addition, the visiting team uses part of the parking lot to setup their tents.
Ready Bench - Ready Bench volunteers must stay with their assigned age group for the entire meet. They are responsible for taking attendance for their age group and notifying the Ready Bench Lead of absent swimmers. They must inform the swimmers of their assigned events based on the heat sheets for that meet. They will write the swimmers’ swim heat number on their arms and line them up to be ready to swim in their events. Ready bench volunteers also bring the swimmers in swimming order to their assigned lanes in a timely fashion. They watch over their swimmers at the meet and help the swimmers maintain appropriate behavior throughout the meet. For each meet 2 adults per gender and age group are needed for swimmers 10 and under. For swimmers over 10 years old and under 15 years old, 1 adult per age group is needed. At end of meet, volunteer will obtain parental signature upon release of each swimmer. Must have excellent communication skills. MUST have a 6 & under swimmer to sign up for 6 & under ready bench.
Referee / Meet Director - Shall have full authority over all officials and shall assign and instruct them; shall enforce all applicable rules and shall decide all questions relating to the actual conduct of the meet, the final settlement of which is not otherwise assigned by said rules; can overrule any meet official on a point of rule interpretations, or on a judgement decision pertaining to an action which the Referee has personally observed; may also disqualify a swimmmer(s) for any violation of the rules that the Referee personally observes and shall at the same time raise one hand overhead. If the Referee does not make such a signal there shall be no penalty. Shall signal the starter that all officials are in position, that the course is clear, and that the competition can begin before each race. Shall give a decision on any point where the opinions of the judges differ; shall have authority to intercede in a competition at any stage, to ensure that the racing conditions are observed.
Ribbons - The Console provides result labels which need to be placed on the correct corresponding ribbon. The ribbon is then placed in the correct swimmer's folder.
Roamers - This job is a supporting role at the meet. Fill in for no-shows and other required tasks during the meet at the discretion of the Volunteer Coordinator. Must be prepared to fill ANY job in the event of a no-show.
Starter - Ask swimmers to take their mark and starts each race. Home meets only. Must be able to speak loudly and clearly.
Stroke Judge - Stroke and Turn Judges are the eyes of the referee on deck. Other than the referee, stroke and turn officials are the only officials who can make a call without dual confirmation, and the referee very rarely exercises this authority. Referees and chief judges will ask questions when a stroke and turn judge makes a call, but the referee can only overrule the call on a point of rule interpretation, or for an action which the referee has personally observed. Must be trained and certified by WHALe for rules governing proper stroke technique for all the strokes.
Timer - Time and record the swim times for the swimmers.
Timer / Console Runner - Assist the computer table with any required "running.” This can be fetching manual times, putting up results, checking DQ slips etc.
Touch / Turn Judge - Stroke and turn judges are the eyes of the referee on deck. Other than the referee, stroke and turn officials are the only officials who can make a call without dual confirmation, and the referee very rarely exercises this authority. Referees and chief judges will ask questions when a stroke and turn judge makes a call, but the referee can only overrule the call on a point of rule interpretation, or for an action which the referee has personally observed. Must be trained and certified by WHALe for rules governing proper stroke technique for all the strokes.